EMAIL – CLOUD (HOSTED) OR IN-HOUSE SERVER

Cost-effective and reliable communication – both, internal and external, which gives a professional image. With this, you have access to old emails.

Email

  • Spam/virus filtered
  • Email Archival: A copy of all incoming and outgoing emails is stored in a separate archive area, with separate authentication
  • Enforce policies like outgoing email & attachment restrictions
  • Shared calendars, tasks to enable teamwork
  • Cloud option

INTERNET & SECURITY

Prevent misuse of resources & data theft; increase staff productivity
Time wasted online is estimated at ~ 20%

Firewall

  • Site / chat blocking (Facebook, Gmail, etc.)
  • User, time, content based
  • Reports on usage & network traffic

VPN

  • Connect securely to office network from outside
  • Connect to ERP, Tally from branches, factories
  • Connect sites, e.g. HO to branches

DATA / INFORMATION MANAGEMENT

Find information (files, drawings, data) when needed; prevent duplication and re-work; prevent misuse. ~ 10% of salary costs are wasted as people search for information.

File Server

  • Central file repository
  • Access controls based on users, groups
  • Domain controller for Windows desktops with roaming profiles

Data Backup

  • Desktop data
  • Branch office data to HO
  • Offsite backup

Cloud File Store

  • Used for data backup too
  • Ideal for distributed & trading in-house
  • Optional in-house copy

Document Management System

  • Store designs, videos, drawings, etc.
  • Powerful search facility
  • Track/store versions; Check in/out (locking)
  • Workflows for approvals
    e.g. Engineer (prepares) Sr Engineer (reviews) Manager (approves)

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